[ #Office365 ] Chapter 1 of Groups is written, and so what ?

image

Office 365 Groups have been deployed on production tenants since September 25th, 2014 as stated in Delivering the first chapter of Groups in Office 365. As far as my main tenant (with first release activated) is concerned, they arrived on October 23th, that is to say about one month later.

1°) What are they about ?

It’s all about breaking silos in the Office 365 suite and doing seamless integration between mails (Exchange), documents (SharePoint) and  conversations (Yammer). As shown in the video you can find at the end of this post, at time 3’00”, this is acheived technically by creating a seamless identity on top of these applications via Microsoft Azure Active Directory.

image

2°) How do I create one ?

You will find Office 365 Groups going to your Outlook in Office 365 :

image

You can create one very easily :

image

and then specify a name, (eventually) a group ID and a description.

image

By default, Groups are public, that is to say everyone in the Office 365 tenant can come and see what’s inside.

If you want more privacy, you can choose the following option :

image

This is very similar to Yammer groups.

You can also subscribe members so that they receive group conversations in their inbox (This is a little bit different from Yammer Groups options where each member have to subscribe to receive email notifications – more on this here :  [ #Yammer ] From Mailbox to Yammer and back ). Anyway members can unsubscribe if they want.

At this time, you have the option to directly add member to groups :

image

The group is then fully created :

image

You can also very easily browse existing groups and join one :

image image

image

3°) What can I do there ?

image

So Office 365 groups are a space where members can share :

  • Conversations
  • Calendar
  • Files

This can be summarized like that :

image

Conversations present similarities with Yammer ones :

image

where newsfeed seems rather to be inbox :

image

Calendar can be overlayed with personnal calendars :

image

Once created in the group calendar, group meeting generate a reminder in the newsfeed :

image

Regarding files, they are technically speaking stored at the followig url :

image

which is automatically redirected to the OneDrive site collection :

image

There you feel like in your OneDrive ! 🙂

image

A very cool feature is that you can like with Yammer comment in-line a group file. However this doesn’t seem working yet on my tenant (see video at the end of the post)

Moreover, the members can be easily managed :

image

image

Any members can easily be promoted to admin role :

image

At last, you can “view details” about the group :

image

and so know the associated email address.

4°) What’s next ?

You can find the documentation on Office 365 Groups at this URL : Find help about groups in Office 365

Introduction to groups

and a good introduction video  :

image

In this video though it is supposed that you can create a group discussion on files stored in the group. In my tenant, Yammer discussion show up at that place.

You can also find a great suite of articles mainly in spanish on the blog of my fellow MVP Juan Carlos Gonzalez Martin :

A great sway presentation can be found on @DarrellCWebster blog :  What are Office 365 Groups? – A Sway Presentation UK-US_flag

And a french version of this post is available here:  [ #Office365 ] Le chapitre 1 des Groupes est écrit, et alors ? Flag_of_France

This version was called Chapter 1 by Jared Spatero, so the good news is that we can expect more chapters on this story ! 😉

For example at 6’25 on the following video, we can see the same group surfaced both in Outlook and in Yammer. And at 8’00, you have also a SharePoint site joined to the group.

image comme les utiliser et les maitriser

Thanks to The Garage Series for Office 365 !

So Office 365 Groups are there to stay, begin to use them to understand where they can help you streamlined collaboration in your organiszations !

And expect more chapters to come !

Advertisements

One thought on “[ #Office365 ] Chapter 1 of Groups is written, and so what ?

  1. Pingback: [ #Office365 ] Video portal is there and why this is important ! | yOS 365

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s