I want here to share some first impressions and “best to know” details on this new capability.
I followed the following steps :
- The first configuration
- Channels creation and management
- Videos uploading and deleting
- Finding videos
- Disabling or enabling the service
Last article of this serie will be there : [ #Office365 ] Video portal FAQ
1. The first configuration
So the Video menu has just appear in my Office 365 nav bar :
It can also appear in the new navigation bar (still deploying):
I then clicked on it and get a waiting message :
in English : we are finalizing the configuration. Please wait.
Everything is empty there and from an admin perspective I already get two new sites collections created :
Hub as we can imagine is the top site for the portal, whereas Community is a sites coll for a first channel (more on this in a few lines).
Interestingly these two sites collections have their storage quota set to 0 GB. Whereas me as full admin I can’t create a site collection with less than 110 MB of storage quota :
PowerShell is not more successful on this
So to manage things correctly, we will have to put some quotas on each sites collection after creation :
Set-SPOSite -Identity “https://xxx.sharepoint.com/portals/<channel name>” -StorageQuota <max size>
or via UI :
At this level (so we are in the “hub” sites coll there) we can go to “Manage settings” (by clicking on the “manage settings” button or by choosing the menu on the top nav bar) :
and find two things to manage :
1°) Permissions :
By default only the company administrator can manage the home page and change permissions, whereas every internal user can create a channel.
As creating a channel mean creating a sites collection under the hood, we will probably want to restrict this right only to some chosen users.
2°) Spotlight :
It will allow us to put the “spotlight” on chosen videos and channels.
After creating 2 more channels (step 2 below) and uploading some videos on the system (step 3 below), I am able to chose the videos to spotlight :
For the following result :
2. Channels creation and management
Let’s go back home to create my own channels.
What are channels ? Obviously, from a user perspective, they are a set of videos related to a certain subject.
From an admin perspective it will create one sites collection per channel.
So, from home, I created my first two channels : Office 365 and SPC14 :
Then (where I can choose a color for each channel) :
Going to “Channels” I get this display :
and going to the SharePoint admin console, I get this (so as expected one new sites collection by channel) :
Let’s go to the “Office 365” channel and see the settings :
Going to ‘’”manage settings” I get very similar options that I have at top level :
The spotlight is just a bit different because we can only “spotlight” videos and not channel (we are at this stage inside a channel).
By default, everyone has edit and view permission for the Community channel, so anyone can upload and view videos in it.
3. Videos uploading and management
It’s now more than time to upload our first videos. From the home page of the channel I get this display :
Uploading is as easy as drag and drop !
Once uploaded, you can change the name and put a description :
You can always edit title and description :
The processing took only a few minutes for a 15 min video and I was then able to view the video :
You can also try multiple files in a same operation :
And you will get similar message if you set a storage quota :
From there I can easily comment video on Yammer :
The video player has the standard functionalities. But unfortunately please be aware of this note :
NOTE Office 365 Video uses Adobe Flash Player for adaptive streaming and secure video delivery. To watch a video, you have to have Adobe Flash Player installed.
This is not a good choice but we can expect this to change in the future especially to get mobile support.
For 1.05 GB on my Windows filesystem :
I get 1.06 GB on SharePoint :
4. Finding videos
You can have access to your videos via the home page (see §1 above) or via channels :
Opening a channel, you get access to videos via 3 predefined ways :
- My Videos
You can also do a search by keyword, by typing on the top left bar :
The resulting search results is a typical SharePoint results page, with default filters on duration and creation date.
Videos uploaded quickly appear in Delve too :
Moreover you can find your videos directly (and without further customizations) in the Search Center :
5. Disabling or enabling the service
At any time, if for any reason you want to disable the service, you can do it by going to the SharePoint admin Center.
There you have to choose “settings” on the left :
And enable or disable the so-called “Streaming Video Service” :